Assembling Your Security System Planning Team

The time has come to talk about a fire or alarm system quotes system upgrade at your company. Navigating through the process effectively and within budget is the ideal outcome. Whatever problem or event has brought you to the consideration phase for new equipment, Alarm Detection Systems, Inc. (ADS) is ready to offer our expertise. We understand your staff and others provide invaluable insight into their plan development.

In this post, we provide tips regarding who might have a seat at the table during a typical security system planning discussion. The responsibility for researching, planning, and purchasing alarms typically falls upon several people’s shoulders. Historically, we have worked with business owners, facilities directors, IT, and purchasing departments. However, in a smaller corporation, one person may make all the decisions.

One thing for sure is that organizing the process will produce a more effective outcome. Chances are, many individuals will be using the system for years. The exact nature of who should be involved in its specification parallels the roles of its use.

Consider the following organizational questions:

  • Who will be responsible for developing and maintaining emergency contact lists?
  • How will user lists be managed?
  • Does the solution tie into our current network infrastructure?
  • Who will receive training on the new system?
  • Who will be responsible for keeping maintenance and testing schedule records?

These are excellent examples of the needs behind proper documentation and planning. So which groups in your company should you include as part of the security planning team? 

Your Information Technology Manager 

The majority of modern security systems will require some integration with your data network. This concept especially holds for IP security cameras and video storage. Access control and fire detection also touch internal networks. With network security becoming a top consideration of every organization’s mind these days, including IT in the discussion is essential.

For example, let’s say your facility has an existing network of cabling and switches to support new security devices. Your IT Department can ensure the proper amount of bandwidth and connectivity is present. They can also assist with IP addresses, outside access, and firmware updates. Not involving the IT Department can result in unexpected costs and delays due to last-minute infrastructure changes.

Your Facility Director

Who knows about building egress, electrical, plumbing, and the many other services related to your property? The Facility Director and the maintenance specialists, of course. They might already have a record of existing security issues including, lost keys, vandalism, and previous break-in attempts. Including them in new security discussions will save time with integration and ensure there are no gaps in protection.

Representatives from Your Local Planning and Fire Department

Most municipalities have local codes regarding security alarms, fire safety, and suppression systems. The alarm installation process often involves obtaining a permit and subsequently following a periodic testing schedule. Your local city planning department and Fire Marshal can answer critical questions at the beginning of your project about what is required.

ADS has multiple decades of experience in fulfilling code-compliant systems. We have long-standing relations with several Authorities Having Jurisdiction (AHJs). Our goal is to plan and implement your alarm system to a correct spec the first time. Changes after the fact, such as moving devices, can be costly in terms of money and time.

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