Managing Technology Within An Organization

When it comes to free mind map app solutions for your business it is easy to get carried away with the latest-and-greatest gadgets and solutions. Everyone wants to have the latest shiny thing. In larger organizations, managing technology can become burdensome due to competing and duplicative technology requests. Left unfettered, the company technology platform can resemble a “spaghetti bowl” over time. Often is the case, new technology requests are submitted without any business case to support their investment.

I am a big proponent of having non-free mind map app business leaders play an active role in the determination of the technology solutions utilized at an organization. While it is critical to include an IT perspective from a technical interface standpoint, having non-IT personnel drive technology solutions often lead to decisions based on thebusiness needs of the organization. As such, any technology request would require a business plan to support the investment.

Form A Technology Committee: This is the start of your technology approval process. Create a technology committee that represents various personnel from cross-functional departments. Consider selecting an operations, marketing, accounting, technology and finance member to this team. This committee is charged with creating the process for submitting technology solution requests for the organization as well as providing the prioritization and ultimately, approval of the requests.

Develop A Submittal Process: Inherent in a well-thought through technology strategy for an organization is developing a process for the submission of ideas. Following the “garbage-in, garbage-out” mindset, developing a detailed process for submission will help weed out the “nice to haves” and focus the committee on real, tangible solutions. This process should not only include the technology solution identified, but as importantly, the business case for its justification. For approved projects in the queue, a monthly communication should be sent to the organization recapping the activity of the committee.

Focus Your Projects: A technology committee creates focus throughout the organization. While it would be great to have every new iteration of technology that gets released, that is impractical and costly. The committee can help with providing a high-level perspective on the entire enterprise since it is considering all requests. All to often, departmental requests have a tendency to be created in a silo, with only the impact on that department considered.

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